A project is a combination of specified goals to be achieved within a specified period. There are different types of projects, e.g., PE events, school projects, PE trade fairs, etc.

Project management is a demanding task with many complex responsibilities. Structuring a project from its inception to its completion, selecting the right communication channels within the team, assessing, and managing potential risks is an extensive and time-consuming task.

There are a variety of tools for project management, with features that make them suitable for different requirements. To best implement projects, the most appropriate tools and their use should be considered, and a project management tool selected.

Your PE is doing many smaller and larger projects and the amounts are increasing. Your PE has clearly defined implementation schemes and everyone sticks to them, but the volume of work is so large that all work keeps falling behind schedule. The decision has been made to use a project management tool.

You are selected to:

• find several best fitting project management tools.
• present the comparison of the different tools to your PE team.

Please remember that this task must be done soon – at the next meeting – use your time effectively.

There are a variety of tools on the market. When searching and selecting tools, remember that an effective project management tool should meet two main requirements: first, it should have all the features you need to manage your projects, and second, your team should be willing to use it.

Make these steps:

1. Define your project management tool needs. The first step in finding a project management tool is to identify the current problems in the way your team works. It’s important to create a list that you can refer to later.
2. Research the best project management tools. Some ways to get started:

• Ask people you know what they use.
• Look at recommendations on websites.
• Read reviews.

3. Test the project management tool. Almost all project management tools come with a free trial, and even if they don’t, many companies are happy to offer a trial if you ask.

4. Select several tools and make a short comparison of key features.

5. Get feedback from your team. Now it’s time to gather feedback by reaching out to everyone who participated in the pilot of your potential project management tool. You should ask about the following:

• Would the project management tool make their workflows more efficient?
• What did they like most/least about the tool?
• How much time did it take them to get started?
• How much time would they spend updating it?
• How likely would they be to recommend the tool to others?

6. Decide and implement the project management tool.

21 Effective Time Management Tips for Managing Your Workload:

https://www.shopify.com/blog/120436229-time-management-tips 

Manipulate Time with These Powerful 20 Time Management Tips:

https://www.forbes.com/sites/johnrampton/2018/05/01/manipulate-time-with-these-powerful-20-time-management-tips/?sh=69e30d2b57ab

Project Management Tool – 10 key aspects to make the right choice: 

https://twproject.com/blog/project-management-tool-10-key-aspects-make-right-choice/

How to Choose a Project Management Software: A Complete Guide

https://www.proofhub.com/articles/choosing-a-project-management-software

Knowledge:

• Combination of information, content and using available apps or software.
• Research, making decisions.
• Preparing and making presentations to the team.
• Aware of the legal limitations of using and sharing content.

Skills:

• Critical thinking skills to evaluate materials.
• Planning and collaborating using digital tools and techniques.
• Using different tools and techniques.

This WebQuest will let trainees learn how to complete tasks in terms of time and quality, make decisions, and develop presentation skills.