Select the Right Tool for Specific Tasks

Choosing a Project Management Tool for Your PE

Confirming Statements via Reliable Sources

A project is a combination of specified goals to be achieved within a specified period. There are different types of projects, e.g., PE events, school projects, PE trade fairs, etc.

Project management is a demanding task with many complex responsibilities. Structuring a project from its inception to its completion, selecting the right communication channels within the team, assessing, and managing potential risks is an extensive and time-consuming task.

There are a variety of tools for project management, with features that make them suitable for different requirements. To best implement projects, the most appropriate tools and their use should be considered, and a project management tool selected.

Your PE is doing many smaller and larger projects and the amounts are increasing. Your PE has clearly defined implementation schemes and everyone sticks to them, but the volume of work is so large that all work keeps falling behind schedule. The decision has been made to use a project management tool.

You are selected to:

  • find several best fitting project management tools.
  • present the comparison of the different tools to your PE team.

Please remember that this task must be done soon – at the next meeting – use your time effectively.

There are a variety of tools on the market. When searching and selecting tools, remember that an effective project management tool should meet two main requirements: first, it should have all the features you need to manage your projects, and second, your team should be willing to use it.

Make these steps:

  1. Define your project management tool needs. The first step in finding a project management tool is to identify the current problems in the way your team works. It’s important to create a list that you can refer to later.
  2. Research the best project management tools. Some ways to get started:
  • Ask people you know what they use.
  • Look at recommendations on websites.
  • Read reviews.

3. Test the project management tool. Almost all project management tools come with a free trial, and even if they don’t, many companies are happy to offer a trial if you ask.

4. Select several tools and make a short comparison of key features.

5. Get feedback from your team. Now it’s time to gather feedback by reaching out to everyone who participated in the pilot of your potential project management tool. You should ask about the following:

  • Would the project management tool make their workflows more efficient?
  • What did they like most/least about the tool?
  • How much time did it take them to get started?
  • How much time would they spend updating it?
  • How likely would they be to recommend the tool to others?

6. Decide and implement the project management tool.

21 Effective Time Management Tips for Managing Your Workload: 

Manipulate Time with These Powerful 20 Time Management Tips:

Project Management Tool – 10 key aspects to make the right choice:

How to Choose a Project Management Software: A Complete Guide


  • Combination of information, content and using available apps or software.
  • Research, making decisions.
  • Preparing and making presentations to the team.
  • Aware of the legal limitations of using and sharing content.


  • Critical thinking skills to evaluate materials.
  • Planning and collaborating using digital tools and techniques.
  • Using different tools and techniques.

This WebQuest will let trainees learn how to complete tasks in terms of time and quality, make decisions, and develop presentation skills.

When seeing information online, it is important to not just blindly trust the sources but, if in doubt, to fact check with other, known reliable sources.
In this WebQuest you will learn how to confirm information via reliable sources.

  1. Write down 5 statements, it doesn’t matter if they are right or wrong, that you can confirm or disprove via online sources.
  2. For each statement, (dis)prove validity via 2 reliable online sources.
  3.  Show why you think the sources you used are reliable.
  1. The statements you gather can either be in relation to your PE’s business or business field or theses on other topics that are good for online research.
  2. Most statements can either be confirmed or refuted, this should also be true for the theses you gathered in task 1. Using articles, reports or the like, check your statements ‘validity. Make sure to use only credible sources.
  3. Why are your used sources reliable? For each of your sources, state at least 1 reason why it is reliable.


  • Not to trust all statements you find online
  • Knowing there are ways to confirm or disprove statements


  • Confirming if information is valid via reliable online sources  
  • Differentiating between valid and invalid information

This WebQuest shows you that not every information found online is true and how to make sure that information is viable via research.